Conferences/Workshops on Campus

This program facilitates the organisation of a conference or workshop on the University of Ottawa campus related to research being conducted by Faculty members.The program provides a start-up grant and applicants must specify in their  application the steps taken in order to obtain external funding and ensuring promotion of the event. The budget per competition is of $3,000 ($12,000 per year).

Funded and eligible applications will be forwarded to the VP Research office in order to obtain matching funding. VP Research office will only fund applications that have received external funding.

If the request for funds is for support of a major academic conference with more than 500 participants, you must apply to the Major Academic Conference on Campus competition.

A conference can be defined as a scholarly event usually lasting one day or longer that focuses on one or more distinct themes in the conference discipline; is open to Canadian and international researchers as well as students both graduate and, where appropriate, undergraduate.
The term workshop can be defined as a small, closed invitational event with an objective to develop a particular research or scholarly agenda or delineate specific research questions and needs; produce a concrete deliverable.

The Faculty Research Committee evaluates proposals for conferences and workshops.


The main objective of this program is to encourage and provide partial funding for conferences and/or workshops to be held on-campus at the University of Ottawa that will facilitate the dissemination of research within and across disciplines, among Canadian and International researchers.

Eligibility Criteria

  • The applicant holds a full time tenure or tenure-track professorial position at the University of Ottawa;
  • The applicant is a member of the conference/workshop organizing committee;
  • The proposed conference/workshop includes participants and speakers from outside of the University of Ottawa;
  • Proposed conferences are open to student participation, with reduced fees for University of Ottawa students.

Application Deadlines

April 15th, May 31st, September 1st and December 1st of each year.

Applicants are encouraged to submit their applications well in advance of the start date of the proposed event. Please keep in mind that the committee cannot award a grant retroactively for an event that has taken place prior to the funding decision.

Application Requirements

  • Detailed description of the conference or workshop (maximum of 4 pages)
    • Title and theme of the conference or workshop
    • Total number of potential participants including students and participants from the national and/or international scene
    • The need and significance of the conference or workshop for the research area
    • How the conference or workshop will contribute to enhance the visibility of research and researchers at the University of Ottawa
    • Proposed deliverables and/or dissemination plans
  • Draft of the program (maximum of 4 pages)
    • Projected number of speakers and their expertise
  • Complete conference budget (1 page)
  • Budget justification (2 pages)
    • Sources and amounts of committed external support and eligible expenses
  • CV of the applicant
  • RE form

The total application, including the RE form, but excluding the CV, should not exceed 12 pages.Any additional pages will be removed from the application and will not be considered by the committee evaluating the proposal.

Budget Justification

The justification must clearly demonstrate the need for funds from the Conference/Workshop program relative to other funding available (i.e.: faculty, external sources, registration fees for the conference etc).

Eligible expenses include:

  • Administrative costs, travel and subsistence fees for out of town speakers according to tri-council guidelines for a maximum of 2 days (honoraria are not permitted)
  • Room and audio-visual equipment rentals
  • Publication of workshop and conference proceedings

Adjudication Process and Selection Criteria

  • Quality and importance of the conference or workshop and its contribution to the research area
  • Quality and diversity of the participants
  • Involvement of students and their research
  • Quality of the organization and planning for the activity
  • Quality of the conference/workshop and its expected contribution to the advancement of research, including enhancing the visibility of the University of Ottawa and its researchers
  • Budget and budget justification

Reporting Requirements

Within three months of the conference of workshop, the recipient is asked to submit a short report to the Office of the Vice-Dean, Research, (1 to 2 pages), describing the participation of University of Ottawa colleagues and graduate students, as well as any other information deemed pertinent to the evaluation of the success of the event. The recipient is also expected to acknowledge the Faculty’s financial support in the program, the promotional material and resulting publications, if any.

Proposal Submission

One PDF document including all elements of the proposal sent by e-mail to If the deadline falls on a weekend or statutory holiday it will be extended to the next working day. Incomplete and late applications will not be retained.

For more information, please contact Sophie LeTouzé.

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