Resources for Researchers

A comprehensive administrative structure deals with all aspects of research at the University of Ottawa, from the handling of initial grant applications to the submission of final project reports. Researchers should understand and abide by the defining set of policies, procedures, and guidelines, which are available on-line, along with links to related information from other prospective funding organizations.

For more information about managing your research funds please consult theprocedures manual (PDF).

Advice for Writing a Successful SSHRC Application

Management of Research Funds

Researcher's Responsibilities

Guiding Principles

  • The University is responsible for conduct of research and the management of funds awarded by external agencies;
  • The University has established a series of policies and procedures aimed at ensuring:
    1. The ability to comply with the regulations of the research sponsor;
    2. The proper management of such funds;
    3. Accountability to the funding agencies and other University stakeholders; and
    4. The effective conduct of research activities in accordance with the highest standards of professionalism, safety and ethics.
  • Researchers are employees of the University. The University delegates, to the researchers, overall responsibility for the pursuit and management of their research projects;
  • Researchers are supported by an organizational infrastructure provided by the University. This infrastructure allows researchers to meet requirements, manage funds and interact with sponsors.
Here are some tools which will help you with the management of your funds:
Budget Template

Supporting Information

Travel Costs

Daily Meal Allowances - $104.10
  • Breakfast: $19.45
  • Lunch: $19.20
  • Dinner: $48.15
  • Incidentals: $17.30

International per diem rates - National Joint Council of the Public Service of Canada

Average cost of Canadian hotels per province
  • Alberta: $123.57
  • British Columbia: $119.87
  • Manitoba: $110.86
  • Newfoundland: $112.62
  • Nova Scotia: $115.24
  • Ontario: $124.48
  • Prince Edward Island: $133.33
  • Quebec: $127.99
  • Saskatchewan: $133.01
  • Yukon: $119.00
Average cost of Canadian hotels per city
  • Vancouver: $148.12
  • Ottawa: $143.63
  • Toronto: $167.93
  • Montreal: $138.17
  • Edmonton: $125.82
Airline ticket – Lowest Economy Fare (Return)
  • Ottawa – Vancouver: $701
  • Ottawa – Toronto: $404
  • Ottawa – Calgary: $655
  • Ottawa – Edmonton: $645
  • Ottawa – Fredericton: $532
Train ticket – Economy Fare (Return)
  • Ottawa – Toronto: $155.94
  • Ottawa – Montreal: $70.06
Student Salaries

 

Research Assistantship (RA)

  • Work related to professor's research project
  • Benefits (9.2%)
  • Payroll deductions(income tax and union dues)
  • Employer-employee relation
  • Maximum of 10 hours a week for full-time students
  • Can be offered to both part-time and full-time students
Master and Doctoral Students (standard 130h RA)
Year Hourly Rates Total
Sept. 1st 2018 – Aug. 31st 2019 $48.11 $6,254.30
Sept. 1st 2019 – Aug. 31st 2020 $48.88 $6,354.40
Sept. 1st 2020 – Aug. 31st 2021 $49.67 $6,457.10
Sept. 1st 2021 – Aug. 31st 2022 $50.46 $6,559.80
Sept. 1st 2022 – Aug. 31st 2023* $51.26 $6,663.80
Undergraduate Students (standard 130h RA)
Year Hourly Rates Total
Sept. 1st 2018 – Aug. 31st 2019 $30.53 $3,968.90
Sept. 1st 2019 – Aug. 31st 2020 $31.02 $4,032.60
Sept. 1st 2020 – Aug. 31st 2021 $31.52 $4,097.60
Sept. 1st 2021 – Aug. 31st 2022 $32.02 $4,162.60
Sept. 1st 2022 – Aug. 31st 2023* $32.53 $4,228.90

*Average annual increase: estimated at 1.6%.
Hour rates include 4% vacation pay and 9.4% benefits.
Estimated hourly rate used for the preparation of grant applications only.

Soft-Funded Research Bursary (SFRB)

If the researcher determines that the student’s time will be used as a learning experience in research and if the researcher is willing to mentor the student during this learning experience, the researcher may offer a research bursary under the following conditions:

  1. A learning plan is agreed upon between the researcher and the student and it is documented that the researcher will mentor the student.
    SFRB – Learning Plan
  2. The researcher agrees that they are not the students employer by reviewing and acknowledging that none of the statements below applies:
  • You are responsible for planning the work to be done
  • You set standards of work and determines if work needs to be redone
  • You decide on work location
  • You assign and supervise individual tasks
  • You decide the hours of work
  • You decide how the work is to be done

If you are unsure of your status as an employer or mentor, you can refer to the RC4110 form from the Canadian Revenue Agency.

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