Conferences/Workshops on Campus


This program facilitates the organization of a conference or workshop on the University of Ottawa campus related to research being conducted by Faculty members. For this competition, the Faculty prioritizes applications from professors at the Assistant Professor and Associate Professor level (within 8 years of their initial appointment to the Faculty). The program provides a start-up grant and applicants must specify in their application the steps taken in order to obtain external funding and ensuring promotion of the event.


  • Support new professors in establishing and growing their research careers and expanding their research networks.
  • Aid in the dissemination of research findings
  • Enhance the visibility of the research activities of the Faculty of Social Sciences
  • Facilitate communication with potential research collaborators
  • Allow our faculty members to learn about new advances in their field

About this Program

A conference can be defined as a scholarly event usually lasting one day or longer that focuses on one or more distinct themes in the conference discipline; is open to Canadian and international researchers as well as students both graduate and, where appropriate, undergraduate.

The term workshop can be defined as a small, closed invitational event with an objective to develop a particular research or scholarly agenda or delineate specific research questions and needs; produce a concrete deliverable.

The Faculty Research Committee evaluates proposals for conferences and workshops.

  • A maximum of $12,000 is available per year.
  • Individual funding may not exceed $3000.
  • Three (3) awards are reserved for professors at the Assistant Professor and Associate Professor level (within 8 years of their initial appointment to the Faculty).
  • Funded and eligible applications will be forwarded to the VP Research office in order to obtain matching funding. VP Research office will only fund applications that have received external funding.
  • If the request for funds is for support of a major academic conference with more than 500 participants, you must apply to the Major Academic Conference on Campus competition.

NOTE: Should the applicant also receive funds for their initiative through the completion sponsored by the Office of the Vice-President, Research, any funds received through this Faculty of Social Sciences competition will counted as matching funding.

Eligibility Criteria

  • The applicant holds a full time tenure or tenure-track professorial position at the University of Ottawa;
  • The applicant is a member of the conference/workshop organizing committee;
  • The applicant has not received funding through this competition in the past 2 years.
  • The proposed conference/workshop includes participants and speakers from outside of the University of Ottawa;
  • The proposed conference / workshop includes substantial student participation, with reduced fees for University of Ottawa students.

Application Deadlines

April 15 and October 15 of each year.

Applicants are encouraged to submit their applications well in advance of the start date of the proposed event. Please keep in mind that the committee cannot award a grant retroactively for an event that has taken place prior to the funding decision.

Application Requirements

  • Detailed description of the conference or workshop (maximum of 4 pages)
    • Title and theme of the conference or workshop
    • Total number of potential participants including students and participants from the national and/or international scene
    • The need and significance of the conference or workshop for the research area
    • How the conference or workshop will contribute to enhance the visibility of research and researchers at the University of Ottawa
    • How the conference will include substantial participation of University of Ottawa students
    • Proposed deliverables and/or dissemination plans
  • Draft of the program (maximum of 4 pages)
    • Projected number of speakers and their expertise
  • Complete conference budget (1 page)
  • Budget justification (2 pages)
    • Sources and amounts of committed external support and eligible expenses
  • CV of the applicant

Budget Justification

The justification must clearly demonstrate the need for funds from the Conference/Workshop program relative to other funding available (i.e.: faculty, external sources, registration fees for the conference etc).

Eligible expenses include:

  • Administrative costs, travel and subsistence fees for out of town speakers according to tri-council guidelines for a maximum of 2 days (honoraria are not permitted)
  • Room and audio-visual equipment rentals
  • Publication of workshop and conference proceedings

Adjudication Process and Selection Criteria

  • Quality and importance of the conference or workshop and its contribution to the research area
  • Quality and diversity of the participants
  • Involvement of students and their research
  • Quality of the organization and planning for the activity
  • Quality of the conference/workshop and its expected contribution to the advancement of research, including enhancing the visibility of the University of Ottawa and its researchers
  • Budget and budget justification

Reporting Requirements

The recipient is asked to submit a short report (1 to 2 pages), within three months of the conference or workshop, to the Office of the Vice-Dean, Research,, describing the participation of University of Ottawa colleagues and graduate students, as well as any other information deemed pertinent to the evaluation of the success of the event. The recipient is also expected to acknowledge the Faculty’s financial support in the program, the promotional material and resulting publications, if any.

Proposal Submission

One PDF document including all elements of the proposal sent by e-mail to If the deadline falls on a weekend or statutory holiday it will be extended to the next working day. Incomplete and late applications will not be retained.

For more information, please contact Sophie LeTouzé.

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