Resources for Researchers

A comprehensive administrative structure deals with all aspects of research at the University of Ottawa, from the handling of initial grant applications to the submission of final project reports. Researchers should understand and abide by the defining set of policies, procedures, and guidelines, which are available on-line, along with links to related information from other prospective funding organizations.

For more information about managing your research funds please consult the procedures manual (PDF).

Advice for Writing a Successful SSHRC Application

Management of Research Funds

Researcher's Responsibilities

Guiding Principles

  • The University is responsible for conduct of research and the management of funds awarded by external agencies;
  • The University has established a series of policies and procedures aimed at ensuring:
    1. The ability to comply with the regulations of the research sponsor;
    2. The proper management of such funds;
    3. Accountability to the funding agencies and other University stakeholders; and
    4. The effective conduct of research activities in accordance with the highest standards of professionalism, safety and ethics.
  • Researchers are employees of the University. The University delegates, to the researchers, overall responsibility for the pursuit and management of their research projects;
  • Researchers are supported by an organizational infrastructure provided by the University. This infrastructure allows researchers to meet requirements, manage funds and interact with sponsors.
Here are some tools which will help you with the management of your funds:
Budget Template

Supporting Information

Travel Costs

Daily Meal Allowances - $92.70
  • Breakfast: $16.00
  • Lunch: $16.60
  • Dinner: $42.80
  • Incidentals: $17.30

International per diem rates - National Joint Council of the Public Service of Canada

Average cost of Canadian hotels per province
  • Alberta: $123.57
  • British Columbia: $119.87
  • Manitoba: $110.86
  • Newfoundland: $112.62
  • Nova Scotia: $115.24
  • Ontario: $124.48
  • Prince Edward Island: $133.33
  • Quebec: $127.99
  • Saskatchewan: $133.01
  • Yukon: $119.00
Average cost of Canadian hotels per city
  • Vancouver: $148.12
  • Ottawa: $143.63
  • Toronto: $167.93
  • Montreal: $138.17
  • Edmonton: $125.82
Airline ticket – Lowest Economy Fare (Return)
  • Ottawa – Vancouver: $701
  • Ottawa – Toronto: $404
  • Ottawa – Calgary: $655
  • Ottawa – Edmonton: $645
  • Ottawa – Fredericton: $532
Train ticket – Economy Fare (Return)
  • Ottawa – Toronto: $155.94
  • Ottawa – Montreal: $70.06
Student Salaries

What is the difference between a Research Assistantship and a Soft Funded Research Bursary?

Research Assistantship (RA)

  • Work related to professor's research project
  • Benefits (9.2%)
  • Payroll deductions(income tax and union dues)
  • Employer-employee relation
  • Maximum of 10 hours a week for full-time students
  • Can be offered to both part-time and full-time students

Soft Funded Research Bursary (SFRB)

  • Work related to student's thesis (or programme requirements)
  • No benefits or holidays
  • No payroll deductions for income taxes (only 1% for union dues)
  • No employer-employee relation
  • Maximum of 5 hours a week (work requested from the professor)
  • For full-time, graduate students only
Master and Doctoral Students (standard 130h RA)
Year Hourly Rates Total
Sept. 1st 2016 – Aug. 31st 2017 $46.71 $6,072.30
Sept. 1st 2017 – Aug. 31st 2018* $47.65 $6,194.50
Sept. 1st 2018 – Aug. 31st 2019* $48.60 $6,318.00
Sept. 1st 2019 – Aug. 31st 2020* $49.56 $6,442.80
Sept. 1st 2020 – Aug. 31st 2021* $50.54 $6,570.20
Sept. 1st 2021 – Aug. 31st 2022 $51.55 $6,701.60
Undergraduate Students (standard 130h RA)
Year Hourly Rates Total
Sept. 1st 2016 – Aug. 31st 2017 $28.04 $3,645.53
Sept. 1st 2017 – Aug. 31st 2018* $28.59 $3,717.93
Sept. 1st 2018 – Aug. 31st 2019* $29.16 $3,791.75
Sept. 1st 2019 – Aug. 31st 2020* $29.74 $3,866.99
Sept. 1st 2020 – Aug. 31st 2021* $30.33 $3,944.32
Sept. 1st 2021 – Aug. 31st 2022* $30.94 $4,021.75

*Average annual increase: estimated at 2%.
Hour rates include 4% vacation pay and 9.4% benefits.
Estimated hourly rate used for the preparation of grant applications only.

Soft-Funded Research Bursary (SFRB) or Stipends

The student completes work for a professor that is directly related to his or her thesis. The amount per student is not limited to a specific amount, but must be reasonable and in line with amounts offered for research assistants ($6,000 per semester). If well justified, you may choose to offer more. (Example: A student is highly involved in all aspects of the project and will be publishing, etc).

Postdoctoral Fellows

The minimum fellowship is $34,000 per year. You may choose to offer more than this amount.

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