Admission requirements - Application file - Administrative Procedures for Internships

1. Admission Requirements

The 12 weeks unpaid internship is worth 6 units. Depending on the program, students can count the internship as part of their compulsory units, optional or electives. You can also get 6 extra units through the intensive courses offered right after your internship. These courses can count as electives or optional courses depending on the student's program.

Undergraduate Level

When submitting their application students must:

  • have completed 54 units and be registered full time at the Faculty of Social Sciences in an Honours Bachelor;
  • have a 6,0 Cumulative (CGPA) grade point average;
  • have demonstrated the ability to write and communicate in French or in English, depending on the location of the internship (a Spanish language proficiency test might be required);
  • Complete the admission request form and submit your application and documents for admission by the stipulated date;
  • Participate in all pre-departure and re-entry workshop meetings organized by the Faculty of Social Sciences;
  • Commit to contribute the fee that applies to your internship; (this personal contribution is non-refundable)
  • Commit to respect the conditions laid out by the internship partners;
  • For certain internships:
    • candidates must be under 30 years of age and a Canadian citizen or landed immigrant;
    • candidates must not have participated in another international internship funded by a CIDA; program
  • Students are eligible for one internship per academic level;
  • The internship must meet a requirement of the student's program of study;
  • The duration of the internship is 12 consecutive weeks;
  • Students registered into the coop program who want Coop credits must obtain beforehand a written permission from the Coop Program

Graduate Level

When submitting their application students must:

  • be registered full time in a Masters' program at the Faculty of social sciences;
  • get permission from their research supervisor and the M.A. supervisor of the academic unit before submitting their request for admission;
  • have demonstrated the ability to write and communicate in French or in English, depending on the location of the internship (a Spanish language proficiency test might be required);
  • Complete the admission request form and submit the documents for admission by the deadline stipulated on our website;
  • Participate in all pre-departure and re-entry workshop meetings organized by the Faculty of Social Sciences;
  • Commit to purchase the adequate travel insurance. (see below under 'Costs associated with an international internship' for details);
  • Commit to contribute the fee that applies to your internship; (this fee is non-refundable)
  • Commit to respect the conditions laid out by the internship partners;
  • For certain internships:
    • candidates must be under 30 years of age and a Canadian citizen or landed immigrant;
    • candidates must not have participated in another international internship funded by a CIDA program (for example, at the undergraduate level);
  • Students are eligible for one internship per academic level; some internships may not be combined with a field research for the purpose of a thesis or a major research paper;
  • The internship must meet a requirement of the student's program of study;
  • Students registered into a co-operative program who want Coop credits must obtain beforehand a written permission from the Coop Program. It is important to respect the work-study sequence.
2. Internship Outline
WhatWhenInternship onlyInternship and intensive coursesWho
Information Session
Semester preceding internship
OPTIONAL

OPTIONAL
Offered to Undergraduate students only

Faculty of Social Sciences
and Canadian NGO Partners
Admission Request
Semester preceding internship

MANDATORY: See next item
'Application File'

MANDATORY: See next item
'Application File'

Submit to Faculty by prescribed date
Pre-departure Trainings
Semester preceding internship
Compulsory: around 30 hours
Compulsory: around 30 hours

Faculty of Social Sciences
University of Ottawa (International Office)
Canadian NGO Partners

 

Registration

 

Semester preceding internship

 

MANDATORY

 

MANDATORY

Undergraduate Students:
CRM AND SVS: Student's department

For all other programs: International Field Placement Coordinator of the Faculty of Social Sciences

Graduate Students: Student's department upon approval of International Field Placement Coordinator of the Faculty of Social Sciences

Internship
Internship Semester
minimum 12 weeks (including three (3) day re-entry workshop - Mandatory)

minimum 12 weeks (including three (3) day re-entry workshop - Mandatory)

Local and Canadian NGOs
Faculty of Social Sciences
 and Intensive Courses
Immediately after Field internship

OPTIONAL

Three (3) weeks intensives courses
Faculty of Social Sciences
3. Application File

BEFORE THE APPLICATION DEADLINE - 4:00 p.m. - INDICATED IN THE IMPORTANT DATES PAGE, YOU MUST:

  • Meet with the International Field Placement Coordinator to discuss your interest in the internships and understand how it can fit in your program of study.
  • Complete the online Faculty application form. Once you have submitted the application, you will receive a confirmation e-mail. Please keep this e-mail as it is proof that you have submitted the online application before the deadline.
  • Submit a letter of interest and a resume for EACH of the position you are applying for (maximum two positions). They must be written in the language of the country selected. Therefore if you have selected postings in countries such as Bolivia and Senegal, you must hand in a cover letter and a resume in Spanish and another in French. YOU MUST SEND LETTER(s) OF INTEREST AND RESUME BY E-MAIL AT fssinter@uOttawa.ca
  • If you choose one or two positions with AFS Interculture Canada, you must also fill out their application form and drop it off BEFORE 4 p.m. deadline date at our office (FSS 3001)
  • Submit a photocopy of your health card. BEFORE 4 p.m. at our office (FSS 3001)
  • Submit a signed copy of the Third-Party Authorization Form to Release Student Information BEFORE 4 p.m. deadline date at our office (FSS 3001)
  • Submit a signed copy of the RELEASE OF LIABILITY, WAIVER OF CLAIMS, ASSUMPTION OF RISKS,
    AUTHORIZATION AND INDEMNITY AGREEMENT
    at 4 p.m. deadline date at our office (FSS 3001)

To be complete your application you must then: complete and submit the online admission form. Drop off the documents listed above and SEND an e-mail that includes your cover letter(s) and resume(s) BEFORE the deadline at room FSS 3001 in order for your file to be considered for an international internship.

Independent internships (suspended)

Students who wish to get credits for an internship obtained independently than those offered by the Faculty in partnership with Canadian NGOs must meet the admission requirements of the international internship at the Faculty of the Social Sciences.  They must also submit their application to the Faculty according to the deadline indicated under Important dates. The application must be accompanied by a letter detailing the interest of the student for the internship as well as the link between the internship and his or her program of study (one thousand words maximum). The application must also contain the letter of invitation from the host NGO, the NGO's mission and the job description for their internship. The internship must be for a minimum period of 12 consecutive weeks, and must be unpaid.

If the internship is accepted, students will have to attend ALL pre-departure trainings and re-entry workshop (mandatory) at the prescribe dates, complete all academic requirements linked to the international internship at the Faculty of Social Sciences and pay tuition fees (6 credits at the undergraduate level and 3 credits for graduate students). They are responsible for paying for their airfare, living expenses, travel documents (passport, visa) and vaccines. They will receive $500 from the Faculty as financial assistance. The Faculty will also get the student, a travel insurance for the entire period of the internship. If the stay abroad exceeds the period of internship, students will be responsible for paying the extra fees linked to the travel insurance.

4. If you are Selected

In addition to the application file, you will have to complete and submit the documents listed below before your departure. Please submit them by the stipulated date (see ‘Important dates' section).

5. Registering for International Internships Courses

For undergraduate students, the internship is worth 6 units (9 units for SVS or CRM students). Depending on the program, students can count the internship as part of their compulsory units (ANT4010, DVM4010, ECH4010), optional or electives (SCS4010 for all the other programs offered at the Faculty of Social Sciences). Undergraduate students can also get 6 extra units through the intensive courses offered right immediately after the internship These courses can count as electives, optional courses or additional units depending on the student's program. All registration will take place at the office of the International Internship Field Placement coordinator FSS3001.

For Graduate students, the internship is worth 3 units. Upon approval of International Field Placement Coordinator of the Faculty of Social Sciences, Graduate students will register for the course code at their department.

Undergraduate Level

  • Students receive 6 or 9 units (according to your program) for the internship (course codes vary according to study program).
  • Students may do only one (1) international internship per academic level.
  • Intensive pre-departure and re-entry workshop meetings are mandatory.
  • Students who wish to maintain full time status may also register to two courses (3 weeks) immediately after the internship period. The two intensive courses, three (3) units each, will enable students to make links between knowledge and the hands-on experience of an international internship;
  • Registration for these courses will be done by appointment with the international internship coordinator. A student cannot take part in the internships offered by the Faculty without being registered to the internship course code. Please note that if you have a financial condition linked to your student account, we won't be able to register you for the internship. You will be financially responsible for any cost resulting from this situation.
  • A student cannot graduate before or while completing an internship.

Graduate Level

  • Students receive three (3) units for an internship;
  • Students may do only one (1) international internship per academic level.
  • Pre-departure and re-entry workshop meetings are mandatory.
  • Registration for these courses will take place in person through the student's unit. A student cannot take part in the internships offered by the Faculty without being registered to the course code. Please note that if you have a financial condition linked to your student account, we won't be able to register you for the internship. You will be financially responsible for any cost resulting from this situation.
  • A student cannot graduate before or while completing an internship.
6. Costs Associated with the International Internship

Students who take part in the internships offered by the Faculty through the partnerships with Canadian NGOs will have to pay, in the semester preceding the internship, for the following :

  • student contribution (amount indicated beside the internship postings - dates for payment are listed on the Important Dates page
  • payments accepted: money order or cheque made out to the University of Ottawa - some amounts are non refundable)
  • tuition fees (part time or full time depending on student registration - for amount please contact Office of the registrar)
  • passport
  • medical certificate
  • criminal records check
  • vaccines
  • visa
  • personal expenses in the field

The costs of the airline ticket, housing, food and travel insurance for the internship period are covered by the fee paid by the Faculty to the Canadian NGO. Students must have a Canadian health insurance card or a UHIP card in order for the Faculty to purchase travel insurance.

Students who choose to do a recognized 'independent' internship by the Faculty, will have to pay the following:

  • tuition fees (part time or full time depending on student - for amount please contact registrar)
  • airline ticket
  • food and housing
  • passport
  • visa
  • vaccines
  • personal expenses in the field

Financial Aid

The Faculty will provide you and pay for the travel insurance. An international internship costs more than the student's internship fees. Please note that students who take part in the internships organized by the Faculty benefit from an important financial aid from the Faculty. The Faculty adds an important amount of money to the student's personal contribution in order to enable students to participate in an internship. The International Student Mobility Scholarship will not come directly to the student but will be added to what the Faculty pays for the student.

Students who choose to do an independent international internship will received $1,000 in financial aid: $500 from the International Office and $500 from the Faculty of Social Sciences. The Faculty will also pay for the travel insurance.

Some scholarships may be applicable towards an internship. Please consult the admission requirements for the following scholarships: C.D. Howe Memorial Foundation Scholarship for Student International Exchange (OTSS), Latin American Community Service Scholarship, Ontario International Education Opportunity Scholarship (OIEOS), J. Armand Bombardier Mobility Scholarship, Center for Global and Community Engagement and the Paul-Normand Dussault Memorial Scholarship.

7. Passports and Visas

You are responsible for securing your passport and/or visa. You must have a valid passport before leaving the country as well as a visa for the country you're visiting, if necessary. The partner organization will let you know what visa is needed.  If you are an international student, you must have a visa that allows you to leave Canada for the internship. Be sure to leave enough time to receive your passport and/or visa, if necessary. You must provide us with a photocopy of your passport.

If you are a Canadian Citizen, please consult the Passport Canada website for information on the necessary steps.

If you are not a Canadian Citizen, you are responsible to find out if you are able to leave Canada for the Internship and what visa it requires.

You can also visit Travel Reports and Warnings at the Ministry of Foreign Affairs and International Trade website to learn about delays, vaccines, and other relevant recommendations.

8. Pre-departure training an re-entry workshop

Pre-departure trainings are mandatory. They represent about 35 hours of training. The Faculty of social sciences offers multicultural training, ethical issues when doing international cooperation, international development and issues relating to your particular host country. The International Office of the University of Ottawa will do training on risk management and your Canadian NGO will address issues around their mission, their projects and their local partners.

All theses trainings are mandatory. We will advise students on date, time and location of theses trainings as soon as possible. They all take place before the beginning of your internship semester, therefore throughout the preceding semester.

The re-entry workshop takes place at the University of Ottawa and lasts about 3 days.

The pre-departure training and the re-entry workshop are mandatory.

9. Important Dates

You must make sure to read and meet the different deadlines associated with an internship (winter, spring, fall).  You will find those under Important Dates at the home page of international internships in the right column.

Some dates may change. Students registered in the Coop program must also take into account the key dates linked to that program.

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